Privacy Policy

Bodle Law (“we“, “us”, “our”) is committed to protecting and respecting your privacy.

This privacy policy (“Privacy Policy”) sets out the basis on which any personal data we collect from you or that you provide to us, when you visit www.bodlelaw.com, (“Site”) or when we provide legal advice services to you including any data you may provide when you sign up to our newsletter or purchase a product or services, will be processed by us as a data controller. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting the Site or using our legal advice services, (“Services“) you are accepting and consenting to the practices described in this Privacy Policy.

Data Controller

For the purposes of EU and UK data protection laws and any applicable national implementing laws, regulations and secondary legislation relating to the processing of personal data (together “Data Protection Law”), the data controller is Bodle Law who owns and operates the Site.

Legal Basis for Processing

We will only use you personal data when the law allows us to. We collect and use the personal data described below in order to provide you with access to our Site and to provide the Services in a reliable and secure manner.

We collect and use personal data in the following circumstances:

  • To fulfil our contractual obligations to you or your company;
  • To comply with our legal obligations;
  • Where necessary for our legitimate business interests (or those of a third party) and your interests and fundamental rights do not override those interests;
  • Because you have expressly given us your consent.

Personal Data we collect about you

We may collect and process personal data about you. Personal data, or personally identifiable information, means any information about an individual from which that individual can be identified. It does not include data where the identity has been removed (anonymous data). We collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data: includes first name, maiden name, last name, user name or similar identifier and title.
  • Contact Data: includes billing address, email address, company name, job title and function and telephone numbers.
  • Transaction Data: includes details about payments to and from you and other details of Services you have purchased from us.
  • Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Site.
  • Usage Data: includes information about how you use the Site, including the full Uniform Resource Locators (URL) clickstream to, through and from the Site (including date and time); services you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with our Services. In this case, we may have to cancel a Service you have with us but we will notify you if this is the case at the time.

How Personal Data is Collected

We use different methods to collect data from and about you.

You may give us the following information about you when you visit our Site, register on our Site to receive our newsletter, correspond with us by phone, email or otherwise or use our Services.

  • Direct Interactions. Identity and Contact Data when you register for our newsletter on the Site, correspond with us by telephone, email or otherwise or when you use our Services.
  • Provision of Services: Transaction Data, Identity and Contact Data during the course of the contractual relationship with you or your company and us.
  • Automated Technologies or Interactions. As you interact with our Site we automatically collect Technical Data and Usage Data. We collect this personal data by using cookies, server logs, web beacons, pixels, and similar technologies about your device and your use of our Site. Please see the Cookie section below for further details.

Personal Data we receive from you

If you provide information to us about anyone else, for example your employees, advisers, customers or suppliers, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us to use it.

Automated Decision Making

We do not use your personal data to make any automated decisions.

Cookies

We use cookies or similar technology on our Site to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve the Site and Services. Please see our Cookie Policy for further details.

You can set up your browser options, to stop your computer accepting cookies or to prompt you before accepting a cookie from the websites you visit.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Do not track

We do not support Do Not Track (“DNT”).

Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the “Preferences” or “Settings” page of your web browser.

Uses made of Personal Data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/ActivityType of dataLawful basis for processing
To register:

  • You as a newsletter subscriber
  • You and your company as a client of Bodle Law
  • Identity Data
  • Contact Data
  • Performance of a contract with you
To carry out our obligations arising from:

  • Contracts entered into between you and us
  • Providing the Services to you and your company
  • Identity Data
  • Contact Data
  • Transaction Data
  • Performance of a contract with you
  • Necessary to comply with a legal obligation
To administer and manage our business relationship with you, including:

  • Invoicing fees and charges
  • Managing payments, fees and charges
  • Collecting and recovering money owed to us
  • Identity Data
  • Contact Data
  • Transaction Data
  • Performance of a contract with you
  • Necessary to comply with a legal obligation
  • Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To manage our relationship with you, including:

  • Notifying you about changes to our terms, this Privacy Policy, the Site or Services
  • Providing you with the information, products and services that you request from us
  • Informing you about changes in the law that effect you or your company
  • Identity Data
  • Contact Data
  • Transaction Data
  • Performance of a contract with you
  • Necessary to comply with a legal obligation
To notify you about changes to our terms of business, this Privacy Policy, the Site or our Services
  • Identity Data
  • Contact Data
  • Transaction Data
  • Performance of a contract with you
  • Necessary to comply with a legal obligation
  • Necessary for our legitimate interests (to update and amend our business documents, the Site and Services)
To comply with:

  • Our legal obligations
  • Keeping records of our compliance processes
  • Court orders
  • Identity Data
  • Contact Data
  • Transaction Data
  • Technical Data
  • Usage Data
  • Necessary to comply with a legal obligation
To use data analytics to:

  • Improve and update our Site
  • Improve our Services.
  • Technical Data
  • Usage Data
  • Necessary for our legitimate interests (to keep our Site updated, to improve the Site and to study how visitors use our Site in order to develop our business strategy and improve the Services we provide to our clients)
  • To exercise or defend our legal rights
  • Identity Data
  • Contact Data
  • Transaction Data
  • Technical Data
  • Usage Data
  • Necessary for our legitimate interests (to exercise or defend our legal rights
  • Necessary to comply with a legal obligation

We will not sell or rent your personal data to anyone.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosure of your Personal Data

Personal data we share with third parties. We may share your personal data with the following third parties. The following suppliers and sub-contractors are used for the performance of any contract we enter into with them or you to provide the Site or Services.

  • Hosting and backup services for the Site and all emails that we send and receive are provided by UD Media GmbH who process your personal data in accordance with their privacy policy located at: https://udmedia.de/service/datenschutz/.
  • Telecommunications services used for the sending of emails and telephone services are provided by 1 & 1 Telekom GmbH who process your personal data in accordance with their privacy policy located at: https://www.1und1.de/Datenschutz.
  • Analytics and search engine providers are used to assist us in the improvement and optimisation of our Site and are provided by Google Inc. who process your personal data in accordance with its own privacy policy located at: https://policies.google.com/privacy?hl=en-US.
  • Professional advisors acting as service providers to us in relation to the Services – including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance and accounting services.
  • Tax authorities, regulators and other authorities who require reporting of processing activities in certain circumstances.

Personal data we disclose to third parties. We may disclose your personal data to third parties as follows:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Bodle Law or substantially all of its assets are acquired by a third party, in which case personal data held by them about their customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our business terms, Terms of Use and/or any other legal agreements; or to protect our rights, property, safety, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection, anti-money laundering and credit risk reduction.

International Transfers

Our Services are provided globally any your personal data may be stored and processed in any country where we are located or where we engage service providers to assist in the provision of the Site or Services. This will involve a transfer of your personal data to countries outside of your country of residence, where data protection rules are different from those of your country of residence.

Processing of your personal data will involve a transfer of data to countries outside the European Economic Area (“EEA“), Switzerland or the UK.

We will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this Privacy Policy. In particular this means that your personal data will only be transferred to a country that provides an adequate level of protection (for example, where the European Commission or the UK Data Protection Authority (“ICO“) has determined that a country provides an adequate level of protection) or where the recipient is bound by standard contractual clauses according to conditions provided by the European Commission or ICO.

Data Security

All information you provide to us is stored on secure servers and devices. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will endeavour to protect your personal data, we cannot guarantee the security of your personal data transmitted to us. Any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.

Links to other Websites

Our Site may, from time to time, contain links to and from the other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your Rights

You have the right under Data Protection Law, free of charge, to request:

  • Access to your personal data;
  • Rectification or deletion of your personal data;
  • A restriction on the processing of your personal data;
  • Object to the processing of your personal data;
  • A transfer of your personal data (data portability) in a structured, machine readable and commonly used format;
  • Withdraw your consent to us processing your personal data, at any time.

If you wish to exercise any of the above rights, please contact us as set out at the end of this Privacy Policy. We will respond to such queries within 30 days and deal with requests we receive from you, in accordance with the provisions of Data Protection Law. Occasionally it could take us longer, if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Marketing Communications

Newsletter: We will use your Identity Data and Contact Data for the purposes of sending you our newsletter by email. We will only send you our newsletter, if:

  • You register on our Site to receive our newsletter by email; or
  • You purchase any Services from us.

If you register on our Site to receive our newsletter, we will inform you and obtain your “opt in” consent (before collecting your personal data) before we use your personal data for such purposes.

Opt out: You can ask us to stop sending you our newsletter at any time by clicking the “unsubscribe” link at the bottom of any newsletter email, or by contacting us by email as set out at the end of this Privacy Policy. Once you “opt out”, you will no longer receive any newsletters from us. However, we will continue to communicate with you regarding provision of our Services, where you are a client.

Data Retention

We retain personal data for as long as reasonably necessary to fulfil the purposes for which it was provided or collected, including for the purposes of satisfying and legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period:

  • In the event of a complaint, if we reasonably believe there is a prospect of litigation in respect of our relationship with you;
  • To comply with our legal obligations (including law enforcement requests);
  • To meet regulatory requirements;
  • To maintain security:
  • To prevent fraud and abuse;
  • To resolve disputes;
  • To enforce any legal agreement with you; or
  • To fulfil your request to “unsubscribe” from receiving further electronic communications from us.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

This will be for as long as we provide the Services to you or any period set out in any relevant contract you have with us. After you have ceased using the Services for a period of 7 years, based upon the date of the last invoice sent to you, we will delete your personal data.

Complaints

Our intention is to meet the highest standards when collecting and using personal data. For this reason, we take complaints we receive very seriously. We encourage users to notify us if they think that our collection or use of personal data is unfair, misleading or inappropriate. If you have any complaints about our use of your personal data, please contact us as set out at the end of this Privacy Policy or contact your local data protection supervisory authority.

Our supervisory authority is: The Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin, Germany.

Age of Users

This Site is not intended for and we do not provide any Services to persons under the age of 18.

Changes to this Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Policy.

This Privacy Policy was last updated on the 15th of April 2022 and replaces any other Privacy Policy previously applicable from this date.

Contact Us

If you have any questions, comments or requests regarding our privacy practices or about this Privacy Policy please contact:

By email: admin@bodlelaw.com.

By post: Irene Bodle, Bodle Law, Metzer Strasse 17, 10405 Berlin, Germany